5 Ways For HR Managers To Increase Their Efficiency And Productivity


Managing and improving the employee workforce is perhaps the most crucial functional task for any business. HR processes are the backbone of businesses because they perform this task and keep the office running like a well-oiled machine. The advent of the pandemic and the challenges posed by it have transformed the operational ways of employees and prompted businesses to review HR processes to keep them in tune with the changes. 

A remote workforce created the need for aligning the HR processes with the new working normal rather than focusing explicitly on employee productivity and improvement. Right when the HR professionals had figured out their way around making the best of remote work, the demand for a hybrid work environment arose as restrictions began lifting. 

Amidst all these changes, the challenge before HR professionals is to manage employee functioning from onboarding to training, payroll to communication, and all other undertakings, without compromising on their productivity and efficiency. In this article, we will discuss a few important ways in which HR managers may be able to work on their efficiency and productivity in their daily tasks.

  • Simplify HR processes and better utilize HCMs

The first step towards increasing HR productivity is analyzing the existing processes that came to be in response to the pandemic-induced remote work environment. The analysis should be aimed at identifying bottlenecks in the smooth implementation of the components of a process. Such an analysis paves way for simplifying human resource management and empowers HR managers to help employees work to their full potential. 

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Another component of such a simplification is adopting capable and easy-to-use HRM solutions such as UKG software. Again, these solutions may be a powerful aid for HR managers to implement their vision and increase the efficiency of their work. 

  • HR process follow ups should be automated 

Automation has emerged as a necessity in almost every field for improving the effectiveness of work and helping avoid repetitive tasks. Even for HR managers, automation in the communication processes and follow-ups may prove to be a boon as it can reduce their workload and allow them to focus on more crucial tasks that require a human touch. 

Chatbots, automated lists of task assignments, follow-ups from employees on their training progress, automated reminders to employees about deadlines, etc., are some of how automation may be able to improve the productivity of the HR department.

  • Collaboration tools should be used for improving communication

Effective communication is the key to solving most of the problems faced by HR managers. When the communication setup is equipped to inform HR managers about the grievances, suggestions, and demands of the employees, they are better informed to formulate their strategies to make them palatable for both the employees and the organization. 

Investing in collaborative tools is the way to go for improving communication within an organization. The pandemic has necessitated the use of such tools as remote work became the norm. These tools allow better communication in real-time and help with features like checklists, task management, feedback loops, comments, etc. 

  • Allow employees to tell what they need

Listening to the employees is perhaps one of the most overlooked ways of improving HR productivity and needs some limelight thrown on it. Remote work mandates have highlighted the importance of asking the employees about their needs to help them feel valued and appreciated. When HRs listen to employee requests, they also get insights into their minds which allows them to make strategies accordingly. 

  • New processes should be documented to see what works 

HR processes have undergone a plethora of changes over the past two years. Workflows have been modified time and again, and this has created a complex situation for HR managers who are tasked with managing them. Therefore, the need of the hour is to document these changes in the workflows sequentially so that they may be studied and learned from while devising future changes. Documentation equips HRs with the required information to see which workflow worked better. 

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Above is a list of essential areas of focus for HR managers in 2022. HR managers may use the above list to implement a few changes to the way they approach their work for achieving heightened productivity and efficiency.